Job Details

Administrative Assistant

This position is an advanced-level clerical position where employees are responsible for performing a wide range of general and specialized clerical procedures. The Administrative Assistant position is distinguished from lower-level clerical positions by its focus on providing direct and ongoing support to smaller department managers, cabinet members, or large division heads across various administrative functions. The position requires a thorough understanding of office administration principles and the ability to exercise sound judgment and effective decision-making. The work responsibilities include managing payroll, preparing and controlling budgets, purchasing supplies and equipment, handling personnel actions, and performing general administrative functions. The position also involves developing departmental reports and documentation, maintaining accurate record-keeping and filing systems, and/or basic bookkeeping duties, such as accounts payable, departmental billing, and payment processing. The work performed in this position is non-routine, often cyclical, and conducted under general instructions from the supervisor. The Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.

High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates comprehensive knowledge of office functions, such as processing department documentation, record keeping, and assisting supervisors or managers with department functions. A technical certification in Office Administration or a closely related area may substitute for one year of experience. Advanced training in office administration or a closely related area is preferred at this level. NOTE: Three (3) years' experience as an Administrative Support Specialist will qualify for this position. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination: Applications are being accepted to fill a vacancy and any other vacancies that may occur during the life of the register. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application and supplemental questionnaire form completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection procedure will be administered to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.

Complete an online application by clicking 'Apply'. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Drug Test: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, fingernails, and/or urine that will verify illegal drug use).

Background Check: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)

Equal Employment Opportunity: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non-merit factors is prohibited. Discrimination based on age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

Request for Accommodation: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

Update of Contact Information: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs. Please visit the Update Contact Information page to log in and update your contact information at any time.

The City of Montgomery provides a comprehensive benefits package consisting of Core benefits—Medical, Dental, Vision, Prescription, Mental Health, Flexible Spending Accounts, Voluntary Life Insurance, and Deferred Compensation—as well as Voluntary benefits available through Colonial Life & Accident Insurance Company. Employees also receive paid annual and sick leave, paid paternal leave, paid holidays, and participation in the Retirement Systems of Alabama (RSA) retirement program. To learn more details, visit the benefits page.