Job Details

Senior Secretary

Alabama State University, College of Science, Technology, Engineering & Mathematics invites applications to fill the part-time Senior Secretary position. Under direct supervision provides secretarial assistance to the dean, chairpersons and faculty of the department.

Duties and Responsibilities:

• Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms
• Determines when pertinent materials from the files should be attached to certain documents with which the supervisor must deal
• Composes drafts of reports and letters for the supervisor's review, and transmits replies to routine correspondence on the supervisor's behalf
• Assists in arranging meetings of the unit's staff or faculty, and serves as recording secretary at such meetings
• Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned
• Types minutes, correspondence and other documents relating to the operation of the unit, and proofreads these materials to ensure their accuracy
• Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials, and ensures that information in these files is kept confidential
• Answers the telephone, places calls, makes appointments and reservations, receives visitors, and functions as an office receptionist
• Performs general office management duties, and recommends methods for improving office procedures
• Performs any other duties that may be assigned by the immediate supervisor

Minimum Qualifications:

An Associate's degree in secretarial science, business administration, office administration or other appropriate field, and one year of administrative or secretarial experience or, a certificate in secretarial science with two years of administrative or secretarial experience, or an equivalent combination of education, and experience required. A typing proficiency of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education, and State Career Service Centers are accepted. To schedule a typing proficiency exam, you may contact ASU's College of Education at (334) 229-4314, or contact your local career center for an appointment.

Supplemental Information:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.