Job Details

Administrative Secretary

Alabama State University, Levi Watkins Learning Center, invites applications to fill the vacant Administrative Secretary position. Under direct supervision, the selected candidate will provide secretarial assistance to the Dean, Levi Watkins Learning Center.

Duties and Responsibilities:

• Supervise the work of all student assistants assigned to the unit
• Organize and implement procedures for executing various administrative assignments
• Compile factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms
• Determine when pertinent materials from the files should be attached to certain documents with which the supervisor must deal
• Compose draft of reports and letters for the supervisor's review, and transmits replies to routing correspondence on the supervisor's behalf.
• Assist in arranging meetings of the unit's staff or faculty, and serve as recording secretary at such meetings
• Take dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports or materials as assigned
• Type minutes, correspondence and other documents relating to the operation of the unit, and proofread these materials to ensure their accuracy
• Establish and maintain accurate and current files of letters, reports, records and other documentary materials, and ensure that information in these files is kept confidential
• Answer the telephone, place calls, make appointments and reservations, receive visitors, and function as an office receptionist
• Perform general office management duties, and recommend methods for improving office procedures
• Perform other duties as assigned

Minimum Qualifications:

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required.

To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources by the announcement closing date. Proficiency exams administered by ASU's College of Education, and state Career Service Centers are accepted. You may contact the College of Education by calling (334) 229-4632 or email rbell@alasu.edu to schedule a typing proficiency exam, or contact your local career center for an appointment.

EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.