Job Details

Administrative Secretary

Alabama State University, College of Liberal Arts and Social Sciences, Department of Criminal Justice and Social Sciences, invites applications to fill the position of Administrative Secretary. Duties and responsibilities include:

• Schedule meetings and appointments, publish agendas, take and prepare meeting minutes
• Make travel arrangements, prepare expense reports
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system electronically and on premise
• Provide general support to the Criminal Justice faculty and visitors
• Handle incoming and outgoing communications, and direct to appropriated person
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Receive, open, sort and distribute mail as directed
• Prepare requests for office supplies as needed and receive such supplies
• Hire and supervise student workers
• Perform general office management duties, recommends methods for improving office procedures
• Perform other duties as assigned

Minimum qualifications include an Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience. A typing proficiency exam of 40 net words per minute is also required. Proficiency exams administered by ASU's College of Education, and state Employment Service Centers are accepted. Proficiency exam results must be submitted to ASU's Office of Human Resources by the closing date of the announcement. Only applications that have corresponding proficiency exams will be considered.

EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.