Job Details

Administrative Secretary

Alabama State University, College of Business Administration, Department of Accounting and Finance, invites applications to fill the position of Administrative Secretary. Duties and Responsibilities:

• Compose, draft, and prepares letters and memoranda from general notes, proofread all materials typed to ensure accuracy, compile factual information form files, records, publications and other sources, and tabulates this information in accordance with standardized report form
• Provide administrative support to faculty, staff and departmental leadership, ensuring adherence to established procedures
• Receive, open, sort and distribute mail as directed
• Maintain accurate and current records of departmental purchases, equipment, travel statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records and other documentary material, and ensure that information in these files is kept confidential
• Render administrative assistance as directed in accordance with specific written or oral instructions
• Prepare requests for office supplies as needed and received such supplies
• Answer the telephone, place calls, make appointments and reservations
• Hire and supervise students workers assigned to the Federal Work Study program, and 20-Hour Work Program
• Perform general office management duties, recommends methods for improving office procedures and perform other duties as assigned.

Minimum Qualifications:

An Associate's degree in Business Administration, Secretarial Science, Office Administration or other appropriate field with one (1) year of administrative or secretarial experience. A typing proficiency exam of 40 net words per minute is required. Proficiency exams administered by ASU's College of Education and State Career Service Centers are accepted. Only applications that have corresponding proficiency exams will be considered. Call (334) 229-4632 to schedule an appointment with the ASU's College of Education, or contact your local state career center for appointments.

Supplemental Information:

EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.