Job Details

Position OverviewFSI seeks an experienced Part‑time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non‑exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month‑end reporting.FSI manages approximately $40 M in assets and processes $24–30 M annually in grants, expenses, and programmatic investments, including donated property, in‑kind contributions, stock gifts, and real assets. This role provides critical execution‑level support to ensure the accuracy, integrity, and audit‑readiness of those records.Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range.Schedule & FlexibilityThis is a part‑time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well‑suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed‑upon hours—whether that's structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility.Key ResponsibilitiesBookkeeping & Month‑End Close SupportAssist with monthly close activities and reconciliation of bank, investment, PayPal and Bill.com accounts as assignedSupport accounts payable (AP) and accounts receivable (AR) processingAssist with tracking grants, donations, and outgoing payments including international contractor paymentsNonprofit AccountingPrepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departmentsSupport classification of expenses by functional expense category: Program Services, Management & General, and FundraisingAssist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted fundsSupport accurate tracking of donated property, in‑kind contributions, stock gifts, and other non‑cash assets as directedDocument Lifecycle Management (Bill.com > QBO)Retrieve payment confirmations, check copies, and vendor information from Bill.comLocate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entriesFollow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trailFlag incomplete documentation and coordinate follow‑up with employees as neededCredit Card ReconciliationReview and match expense receipts to company credit card transactions, verifying payee, date, and amount with absolute accuracyAttach verified receipts to the appropriate transactions in the accounting systemIdentify and escale missing or inconsistent documentationSystem Transition SupportMaintain accurate records and data integrity in QBO through the migration periodAssist with reconciliation efforts and data validation during transitionPerform assigned bookkeeping functions within the new system following implementationCommunication & AccountabilityEscalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptlyMaintain a clear and traceable digital audit trailProvide regular updates on completed work and outstanding itemsAdhere strictly to established SOPs and internal controlsLocation & Employment EligibilityThis position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI's ability to lawfully employ the selected candidate in their state of residence.FSI participates in E‑Verify and will provide the federal government with information from each new employee's Form I‑9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I‑9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time.Our Commitment to Inclusion and Equal OpportunityFSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity.FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.RequirementsJob Requirements3+ years of nonprofit bookkeeping experienceStrong working knowledge of QuickBooks Online (QBO) and Bill.comExperience with temporarily restricted fund accounting and functional expense classificationFamiliarity with journal entries for payroll allocation, fringe benefits, and multi‑department cost center codingExperience supporting month‑end close processesStrong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee informationComfortable performing both analytical accounting tasks and high‑volume documentation work with sustained focusReliable high‑speed internet connection; company computer will be providedCandidate must be located and able to work in the Eastern Time ZonePreferredExperience in a small or mid‑sized nonprofit organizationAudit support experienceFamiliarity with non‑cash asset recording (in‑kind donations, stock gifts, donated property)Experience supporting or participating in an accounting system migrationAssociate's or Bachelor's degree in Accounting or a related fieldBenefitsClassification: Part‑time, Non‑Exempt EmployeeHours: 10–20 hours per weekReports to: Director of Finance & HRHourly Pay Range: $26–$30 per hourActual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.#J-18808-Ljbffr