Job Details

Summary:

Join Meta's Global Administrative Specialist program team as a Remote Administrative Specialist. In this vital role, you'll handle complex and high-volume scheduling, travel arrangements, and expense reporting for multiple clients. We provide remote support to clients across various locations, making this a fantastic opportunity for organized individuals seeking a full-time position.

Responsibilities:

1. Deliver remote high-volume calendaring, travel, and expense support
2. Provide administrative services during designated support hours
3. Manage complex calendars for multiple clients efficiently
4. Schedule internal and external meetings for various clients
5. Coordinate and manage both recurring and ad-hoc meetings and room bookings across campuses
6. Utilize internal and external tools to enhance calendar support
7. Establish ongoing relationships and communications with clients to understand their business priorities
8. Collaborate with clients and other Administrative Assistants for seamless meeting coordination
9. Offer proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements using Concur
11. Prepare and submit corporate card expense reports accurately
12. Maintain program scope of support according to agreed-upon service level agreements
13. Educate clients on program goals, scope, and service level agreements effectively
14. Draft and communicate any changes in support to clients professionally
15. Provide coverage support for fellow Administrative Specialists as needed
16. Work alongside global Admin Specialist colleagues to share best practices and knowledge

Minimum Qualifications:

1. 3+ years of relevant high-volume coordination experience
2. 3+ years of administrative support experience for multiple executives
3. 3+ years of experience managing calendars for at least two executives
4. Proven ability to prioritize multiple tasks effectively
5. Proficiency in Microsoft Office, Google Suite, Concur or similar programs
6. Experience exercising judgment and discretion while applying company policies

Preferred Qualifications:

1. Experience supporting three or more executives simultaneously
2. 3+ years of experience coordinating travel logistics for multiple executives
3. 3+ years of managing expense reports efficiently
4. Experience building connections across a larger company
5. Strong customer focus, preferably in a service-oriented environment

Public Compensation:

$32.69/hour to $48.70/hour plus bonus, equity, and benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as a protected veteran, disability, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable laws. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may use AI and machine learning technologies in the recruitment process.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you require assistance or accommodations due to a disability, please inform us.