Job Details

Reports to: Executive Director

Status: Part Time (20–25 hours per week)

Pay: $25 per hour, commensurate with experience

Location: Flexible within Alabama (remote). Occasional in-state travel for team meetings or events as needed

Energy Alabama is seeking a highly organized, dependable, and tech-comfortable Administrative Assistant to keep our day-to-day operations running smoothly. You will be the person who turns “we should do that” into “done,” supporting scheduling, logistics, communications, and light operations so our team can stay focusedon clean energy education and advocacy across Alabama.

This role is a great fit for someone who enjoys building systems, improving processes, and supporting a mission-driven team that sometimes takes on powerful interests.

The Position:

Reporting to the Executive Director, the Administrative Assistant provides administrative and operational support across Energy Alabama's programs and organizational needs. This role works closely with team members to coordinate calendars, manage logistics, keep records organized, support basic finance and HR administration, and maintain smooth internal communications.

This position is not responsible for managing staff.

The ideal candidate is a proactive self-starter with strong attention to detail, good judgment, and focused on solutions. You are comfortable juggling competing priorities, communicating clearly, and handling sensitive information with discretion. You will occasionally encounter fast-moving or tense moments, especially around public policy timelines, and you stay calm and solutions focused.

Compensation and Benefits:

• This is a part-time, non-exempt position for approximately 20–25 hours per week.
• Starting pay is $25 per hour.
• 1 week, or 40 hours, of paid time off is available annually.
• Paid holidays are prorated.
• Position is eligible to participate in Energy Alabama's retirement program, offering a 3% match.
• $75 per month phone stipend.
• All work-related travel is reimbursed.
• Employment is at will.

Key Results Areas:

• Keep calendars, meetings, and internal coordination running smoothly so program staff can focus on public-facing work.
• Deliver reliable, timely administrative support across scheduling, communications, documentation, and logistics.
• Maintain organized records and up-to-date contact and constituent data, with consistent attention to accuracy and confidentiality.
• Support basic operations processes (expenses, vendor coordination, and simple purchasing) with clear documentation and follow-through.

Core Responsibilities:

• Manage calendars and scheduling for the Executive Director and, as needed, other team members (including coordinating with external partners).
• Coordinate meeting logistics, including invitations, agendas, Zoom links, note-taking as requested, and follow-up action items.
• Serve as a first point of contact for general inquiries via email or phone and route requests appropriately.
• Maintain contact lists and databases (for example: supporters, partners, media, donors, and coalition members) and assist with data entry and list hygiene.
• Support event and convening logistics (registrations, vendor coordination, materials, reimbursements, and post-event follow-up).
• Assist with basic finance administration, such as expense reports, invoice routing, simple purchasing, and keeping receipts and documentation organized.
• Support light HR administration (onboarding logistics, document collection, and maintaining internal files) as directed.
• Maintain shared files and templates in Google Drive and help the team use consistent naming and documentation practices.
• Order supplies and coordinate vendors as needed.
• Provide other administrative or operations support tasks as assigned.

About You:

• 2+ years of administrative, office support, or operations experience (nonprofit experience is a plus).
• Adheres to strict confidentiality with sensitive business information.
• Excellent organization and time management skills, with proven ability to manage multiple tasks and deadlines.
• Strong written communication skills and a professional, friendly tone.
• High attention to detail and strong follow-through. You do not let things fall through the cracks.
• Comfortable with technology and remote collaboration tools such as Google Workspace, Slack, and Zoom (experience with project management or CRM tools is a plus).
• Ability to work independently, ask clarifying questions when needed, and collaborate well in a small team environment.
• Willingness to occasionally travel in-state for team meetings or events.

About Us:

Energy Alabama is a non-profit organization advancing Alabama's clean energy future. We accomplish our mission by educating at all levels, informing smart energy policy, building the next generation workforce, and providing technical assistance to deploy more clean energy. We believe in 100% clean energy for all.

Our Work Environment:

We are a passionate, driven, and fun team that is casual and light, but at all times very much focused and committed to working hard in the name of clean energy. Energy Alabama is a place for dedicated and visionary achievers who are ready to change the landscape of our state. Our team knows our work is hard, but we relish the challenge and are upbeat and positive.

Energy Alabama has a 100% remote work environment, but our team meets in person throughout the year and anytime as needed. All work-related travel is reimbursed by Energy Alabama.

Energy Alabama is an equal opportunity employer. We do not discriminate on the basis of race, color, national or ethnic origin, religion, disability, genetic information, age, veteran status, sex, sexual orientation, gender identity or expression or marital status. Black, Indigenous, and people of color; women; LGBTQ+ people; and members of other historically disenfranchised populations are strongly encouraged to apply.