Job Details

Position SummaryThe Clerical Staff Assistant performs a variety of noncomplex clerical functions designed toimplement, maintain, and execute departmental practices and procedures.Salary Schedule-LHEssential Duties and Responsibilities* Performs clerical duties, including answering phone calls, typing and filing documents, and maintaining divisional records as required.* Assists in carrying out the division staff's daily plans, updating/maintaining appointment schedules, and greeting visitors to the division office(s).* Assists in outreach and public relations functions of all projects.* Assists in coordinating meetings and schedules to maintain departmental organization.* Performs general office management duties and recommends methods for improving office procedures.* Receives, opens, sorts, distributes mail, and supplies and maintains files.* Sorts and file correspondence and other documents according to established records management rules.* Sorts, checks for completeness and mathematical accuracy, and maintains other fiscal and budget records as needed.* Operates a computer, scanner, calculator, and other office machinery to perform routine clerical operations.* Complies with all Alabama Community College System and College policies and procedures.* Performs related work as assigned by the supervisor specific to the given department/position.QualificationsMinimum Qualifications:* High school graduate.* Two years of prior clerical experience.* Basic knowledge of office procedures.* Knowledge of general office procedures and proofreading.Required Knowledge, Skills, & Abilities:* Effective oral and written communication skills.* Effective telephone techniques.* Knowledge of office practices, general postal regulations, and procedures. |* Ability to establish and maintain effective working relationships with students, other employees, and the public.* Ability to maintain the confidentiality of office information.* Ability to multi-task.* Ability to utilize a PC and related hardware and software, including Microsoft Word, Excel, PowerPoint, and Outlook.Application Procedures/Additional InformationApplicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered. A complete application packet consists of:* Trenholm State Community College online employment application.* A current resume, including three (3) references.* Copy of transcripts that demonstrate the required educational qualifications must be included and must identify the applicant, institution, degree, and date conferred.WORK EXPERIENCE VERIFICATIONNeither a resume nor an application is appropriate verification of work experience. It is not our policy to contact current and/or previous employers to obtain employment verification. "Work experience verification is required in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Minimum Qualifications" section and other related experience. Verification should include dates of employment and position title(s). Proof of work experience verification may be delayed until an official offer of employment using the Work Experience Verification form, which is found on the Human Resources home page. All work experience verification must be completed within 15 days following the employment offer.APPLICATION DEADLINE: Complete application files will be accepted by the Office of Human Resources on a continuous basis and remain active for one year for available positions. Incomplete application packets will eliminate the possibility of a position opportunity.EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS: Trenholm State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Trenholm State Community College will make reasonable accommodations for qualified disabled applicants or employees.Trenholm State Community College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled by the applicants for this position should another vacancy occur during the search process. Any offer of employment is contingent upon the completion of a satisfactory criminal background investigation. The applicant will be responsible for the cost of the criminal background investigation.This employer participates in E-Verify.